From June 2015, the paper part of your drivers licence is no longer valid.
Essential information was held on the paper license, including points, bans etc.
This information is vital to the Transport Manager, to be able to know who is entitled to drive the company’s vehicles.
All employers have a duty of care to ensure any employee that is required to drive on behalf of the company is correctly licensed and entitled to drive.
MORE? » SmartLicence is a licence checking system that runs with SmartAnalysis.
A visual driving licence check once a year is not enough. Things can change very quickly and licence details should be verified with DVLA at least twice a year.
On high risk drivers, you can have an update every month.
According to statistics from DVLA:
- 22% of drivers are using out of date documents
- 1 million drivers in the UK are just 3 points away from a disqualification
- Around 250,000 drivers are disqualified every year.
SmartLicence is a comprehensive online tool for managing driving licences and verifying the licence details with the DVLA. SmartLicence allows you to assess the risk of licensed drivers and conduct regular checks with the DVLA in accordance with that risk. SmartLicence provides a historical log of checks and any changes to the licence details demonstrating to the authorities that you have systems and processes in place to ensure staff are licensed to drive. As with Smartanalysis your data is secure, managed in accordance with ISO27001, backed up and always available wherever you have internet access.
Once set up the licence checks happen in the background. You will receive a report indicating which licences are due for a check and an opportunity to remove them so that you do not pay for drivers that no longer work for your organisation. SmartLicence also uses SmartAlerts to send you an automatic email alerts for issues that you may wish to take immediate action on.
For more information speak to our technical team at: 01472 210102
GB Tachopak’s Smartanalysis service introduces “Smartlicence”
- A comprehensive online tool for managing driving licences and safeguarding your transport company to comply with the regulations.
SmartLicence helps Operators manage the driving licences of any member of staff driving on behalf of the company. It will help to safeguard compliance with regulations and provides evidence to the authorities that you have effective systems and processes in place to ensure employees are entitled to drive.
SmartLicence is free to use for existing users of Smartanalysis. You only pay for verifying details with DVLA. Tokens can be purchased in advance for the anticipated number of DVLA checks in a year and used when required.
SmartLicence is fully supported and help is available in the SmartLicence User Guide on the Smartanalysis website. Login on their website and look in Help > Support > User Guides.
Reporting accidents is extremely important in the Transport Industry.
A car crusher / scrap car company recently had its O licence for nine trucks and nine trailers revoked, by the Scottish Traffic Commissioner. (STC) The company directors were disqualified for five years.
» Get Help with Compliance and Driver Regulations
The STC’s decision follows an incident when boxes of acid-filled batteries were shed from one of its trucks on the A96. The scrap car business, had been in trouble with the STC before as it was reported that police had previously stopped one of its timber lorries on the A9 in 2009. There was also a previous warning to directors about maintenance issues in 2007.
» Information about Accident Reports Forms and Kits for Transport Operators
Demo: Digital Tachograph Simulator:
We recently stumbled on this simulator (click image) for various Digital Tacho systems. We cannot vouch for how good or up-to-date it is but it looks the best we have seen so far. However, it should give anyone new to digital tachos a reasonable idea of how they operate.
Audio Visual Interactive Guide
This audio/visual guide offers Lorry or Bus tuition in the various modes. And shows the Actia, Siemens and Stoneridge models. Have a look here… Digital Tacho Simulator
NEED MORE HELP with Digital Tachgraphs?
If you need more help with tachographs or need to purchase tacho’ charts / accessories such as a card reader or SmartAnalysis services please call us or visit our main website or call our GB Tachopak experts TEL: 01472 210102.
» Website: GB Tachopak for Digital Tachograph Accessories
On 4 December 2011, the operator licensing exemption for small trailers with an unladen weight not exceeding 1020kgs for hire or reward operations was removed.
If you operate a goods vehicle and tow a trailer for hire or reward, where the maximum train weight exceeds 3.5 tonnes, you are likely to be within scope of goods vehicle operator licensing and should seek further advice from VOSA. Some dual purpose vehicles and any trailers drawn by them are still exempt but again, if you are unsure whether or not this means you, you should seek further advice from VOSA.
Hire or reward
In this context, hire or reward operations are those which primarily carry other peoples’ goods. This would bring into scope transport and general haulage companies, courier companies, parcel delivery companies etc.
An operation may be classified as hire or reward by virtue of the fact that other peoples’ goods are being transported. However, if delivery of those goods are not the primary activity, then the operation is still exempt.
So landscape gardeners, for example – who transport plants that are not the property of the landscape gardening business – are still exempt because their primary activity is landscape gardening, not transport.
Companies new to operator licensing
This change to the legislation will bring in to scope many companies that do not currently need an operator licence.
Some operators may therefore be unaware of the changes being introduced. If however, it is apparent that an operator has been advised of the changes and has not subsequently made an application for a licence, enforcement action will be taken.
If you’re not sure if you’re exempt from O-licensing requirements, email
email@example.com for further advice.