From June 2015, the paper part of your drivers licence is no longer valid.
Essential information was held on the paper license, including points, bans etc.
This information is vital to the Transport Manager, to be able to know who is entitled to drive the company’s vehicles.
All employers have a duty of care to ensure any employee that is required to drive on behalf of the company is correctly licensed and entitled to drive.
MORE? » SmartLicence is a licence checking system that runs with SmartAnalysis.
A visual driving licence check once a year is not enough. Things can change very quickly and licence details should be verified with DVLA at least twice a year.
On high risk drivers, you can have an update every month.
According to statistics from DVLA:
22% of drivers are using out of date documents
1 million drivers in the UK are just 3 points away from a disqualification
Around 250,000 drivers are disqualified every year.
SmartLicence is a comprehensive online tool for managing driving licences and verifying the licence details with the DVLA. SmartLicence allows you to assess the risk of licensed drivers and conduct regular checks with the DVLA in accordance with that risk. SmartLicence provides a historical log of checks and any changes to the licence details demonstrating to the authorities that you have systems and processes in place to ensure staff are licensed to drive. As with Smartanalysis your data is secure, managed in accordance with ISO27001, backed up and always available wherever you have internet access.
Once set up the licence checks happen in the background. You will receive a report indicating which licences are due for a check and an opportunity to remove them so that you do not pay for drivers that no longer work for your organisation. SmartLicence also uses SmartAlerts to send you an automatic email alerts for issues that you may wish to take immediate action on.
For more information speak to our technical team at: 01472 210102
Smart Analysis of Tacho’ data gets smarter. According to “Transport Engineer” the Digital Tacho manufacturer, Stoneridge, have released two free Apps to assist transport operators and commercial drivers to monitor their driving. These apps are available to Android Smartphone users.
Duo Mobile App can turn your smartphone into a second Duo display, providing a real-time overview of daily, weekly and monthly drive, break and rest times. Automatic countdowns to break or daily rest periods are aimed at helping drivers to plan their journeys ahead, and Stoneridge believes this facility will make fleets and drivers more efficient.
A comprehensive online tool for managing driving licences and safeguarding your transport company to comply with the regulations.
SmartLicence helps Operators manage the driving licences of any member of staff driving on behalf of the company. It will help to safeguard compliance with regulations and provides evidence to the authorities that you have effective systems and processes in place to ensure employees are entitled to drive.
SmartLicence is free to use for existing users of Smartanalysis. You only pay for verifying details with DVLA. Tokens can be purchased in advance for the anticipated number of DVLA checks in a year and used when required.
SmartLicence is fully supported and help is available in the SmartLicence User Guide on the Smartanalysis website.Login on their website and look in Help > Support > User Guides.
The UK.GOV website is a valuable resource for driving commercially in the UK. It that applies to you, you should visit this site frequently to keep yourself up-to-date on new rules and regulations that may affect your jobs or transport businesses.
This page : https://www.gov.uk/tachographs/overview is a good starting point for learning about Digital Tachograph usage and it’s legal rules. It includes PDF download guides and vital information on drivers hours, how to record them, store them and the smart analysis of tacho data.
USB Smartcard Reader [Code 202] : Enables you to easily download recorded tacho’ data such as speed, distance and driver activities from any driver card. These driver cards are personal to the driver, and are issued by the local country’s licensing authority (DVLA)
Software [Code 206] is also needed. The reader simply connects to a PC via a USB lead. The data will be is in an un-analysed format. That means these files are not ‘human readable’ as they contain the activity data in a special, tamper-proof, electronic format. The extra SoloPlus software will read, format and report on the saved data.
Tacho Data Analysis
Driver Data Cards MUST be downloaded and saved at least every 28 Days before any data on the card is overwritten. A vehicle operator will want to view and analyse their drivers’ activity to ensure that they are complying with various driving laws such as the Working Time Directive and Driver Hours law.
We recently stumbled on this simulator (click image) for various Digital Tacho systems. We cannot vouch for how good or up-to-date it is but it looks the best we have seen so far. However, it should give anyone new to digital tachos a reasonable idea of how they operate.
Audio Visual Interactive Guide
This audio/visual guide offers Lorry or Bus tuition in the various modes. And shows the Actia, Siemens and Stoneridge models. Have a look here… Digital Tacho Simulator
GB Tachopak are leading suppliers of Smartanalysis
We provide a full range of tacho’ and driver reporting software for both digital and analogue tachograph records. By using the industry leading software and devices you can ensure your transport operation remains legal and compliant.
We can now offer an alternative to uploading data by hand, with the introduction of the Digidown & GO system. A Digidown Bluetooth device linked to a base box in your office will ensure that your digital data is captured and sent to Smartanalysis.
The main advantage is that it relieves the time and pressure on your transport office staff, ensuring that data is always captured on time and uploaded accordingly.
Did you know? Smartanalysis is used by six out the top ten road transport companies in the UK.